Skip to main content

Internal Resources

Undergraduate Program 

Graduate Program

Net ID

https://netid-portal.iam.arizona.edu/, Create a NetID

Your UA NetID is your personal identifier for a number of online services at the University of Arizona. Some of the services requiring a NetID include:

CatCard

  • https://catcard.arizona.edu/
  • Your campus ID and key for room/building access and campus privileges.
  • Catcard is available in either digital OR physical form. You may only have one form.
  • Physical card pick-up location: Catcard Office, Student Union (lower level, Room 142).
  • Requirements: Employee ID number, government photo ID
  • Digital Availability: Can be added to Apple Wallet or Google Wallet.
     

EDGE Training

Navigate to the UAccess homepage (https://uaccess.arizona.edu/) select “EDGE Learning” under Administrative Systems.

  • Required U of A training is assigned automatically to new employees. https://hr.arizona.edu/supervisors/compliance-training.
  • Annual Training: Some courses must be completed each year. You will receive automated email reminders if deadlines approach.
  • Supervisors can assign training to employees who report to them directly in EDGE, or guide you on job specific training that you may need.

Benefits 

Parking Services

Parking and Transportation Services https://parking.arizona.edu/

  • In addition to parking, sustainable options like bicycling, Cat Tran, Night Cat, carpooling, and Tucson Transit are available for convenience. 

              Parking Permit tips:

  • Permit holders use license plate recognition for entry and exit. If you don’t have a permit, pay the hourly fee at kiosks or upon exit using the ticket from entry. If your plate isn’t scanned correctly, tap your CatCard at the machines.
  • Parking permits may have waitlists, so join early and plan alternative transportation options. 

UA VPN

A VPN, or Virtual Private Network, provides a secure way for your off-campus device to connect to the UA's network. To learn more visit article here.

          Instructions:

  • Navigate to vpn.arizona.edu
  • Enter your NetID and NetID password  Click Login.
  • Your computer screen directs you to check your device for a Duo push,
  • Review the Notice box and click Continue to accept the notice alert.
  • Click the Instructions button (+ sign) to access specific steps for your operating system.
  • In the step-by-step Instructions that load, you can hover over each image for a zoomed-in view or you can click on the images to open them in a new browser tab.

Office Assignments & Space Access

  • Department Head Shufang Su shufang@arizona.edu will assess office spaces and assignments on an annual basis each summer. Shufang Su or admin staff will email you to collect your annual updates.
  • TA and RA offices are assigned annually, and as space allows.
  • All faculty should directly update Shufang Su if there is a change, issue or need for office assignments for yourself, your staff, post docs or students at anytime throughout the year.
  • If you need a new key to your office contact Katie Butcher kbutcher@arizona.edu.
  • To get access to PAS after normal operating hours, contact Kyle Rine kprine@arizona.edu.

Key Desk

  • To get a key for your office or lab space, email Katie Butcher kbutcher@arizona.edu. Katie will request a new key from the Key Desk. 
  • You will need to go in person to pick up your key from the key desk. Bring your active CatCard, Net ID and password for verification.
  • Hours of operation: Monday - Friday 6:00 AM - 2:30 PM, walk-ins only (no appointments).
  • Location: 1405 N Ring Rd, Tucson, AZ 85721 (2nd floor), phone 520-621-1612.
  • To return your key after you leave the department, bring your key to the key desk. Then email Katie to confirm that you have completed this step. 
    • Key desk has a dropbox for after hours key return, located on 1st floor access, across from the elevator (outside). 
    • If you use drop box, put your key in a sealed envelope, with your name. 
  • OR Drop off your key with Melissa Walton in Room PAS 232 and she can return it to the key desk on your behalf. 

Front Office (PAS 232)

phys-admin@arizona.edu

Hours Monday – Friday 8:00 AM – 4:30 PM

Front Office Phone #: (520) 626-0384

  • The front office is the reception area of the Physics department.
  • The front office houses most general office supplies such as specialty paper, shipping materials, pens, pencils, staples, etc. If something runs out, the front office staff is in charge of restocking the cabinets as necessary.
  • Front office staff receives mail and packages, handles deliveries, and can also help to generate shipping labels and reserve meeting rooms (PAS 230, 236, and 272).
  • If you ever forget your keys or need access to a room that you do not have keys for, front office staff can assist you by opening the space.
  • For after-hours access your office, call UAPD (520) 621-8273.
  • Lost and found is located in PAS 232.

Front Office Administration Staff (PAS 232)

Melissa Walton – melissawalton@arizona.edu - (520) 626-0384

Undergraduate and Department Coordinator (PAS 238)

Katie Butcher – kbutcher@arizona.edu - (520) 626-0259 and (520) 621-2326

Graduate Coordinator (PAS 260)

Clare DeBuhr – debuhrc@arizona.edu - (520) 621-2290

Advisors (PAS 264 and 266)

David Smith (PAS 264) - dlsmith1@arzona.edu - (520) 626-1231

Maya Bernstein-Schalet - bernsteinschalet@arizona.edu - (520) 621-8969

Luis Cruz - cruzhernandez778@arizona.edu - (520) 621-2240

Demo Shop  (PAS 120)

Kyle Rine – kprine@arizona.edu - (520) 621-6826

Lab Support (PAS 324)

Rohit Singh – rohitsingh@arizona.edu - (520) 621-6773

 

FM Service Request 

(520) 621-3000

FM-workdesk@email.arizona.edu

Building Support (PAS 120)

Kyle Rine – kprine@arizona.edu - (520) 621-6826

Building Emergency Plan 

Building Maps

Lunchroom/Lounge/Kitchen (PAS 274)
  • Appliances: fridge, microwave, toaster oven, electric kettle, and coffee machine
  • Generally stocked with paper plates, plastic cutlery, napkins, cups, coffee, tea, various sweeteners, and serving utensils.
  • Weekly Coffee/Tea Time is hosted in the lounge each Monday of the Fall and Spring semesters @ 10:15 AM – 11:15 AM. All department staff, students and faculty are welcome to attend.

Departmental Meeting Rooms (PAS 236, 230, and 272)

  • Rooms can be reserved by front office staff (PAS 232) and the undergraduate/ department coordinator (Katie Butcher, PAS 238) in-person or via email.
  • See room calendars here https://w3.physics.arizona.edu/rooms

Copy Room (PAS 256)

  • There are two copy machines – the one closest to the door can print in color, the furthest one is only black-and-white. Please use color printing only when necessary to save cost of printing.
  • Supplies in this room (white and colored printer paper and toner) are managed by the graduate coordinator (Clare DeBuhr, PAS 260).
  • If you receive a jam error, you can either follow the directions on-screen to solve the issue or get help from Clare DeBuhr or front office staff.
  • A copier code will be provided to you by IT Support Matthew Jones upon your arrival on campus. If you have not yet been provided one or you are experiencing issues, please contact Matthew Jones for support.

Mailroom (PAS 254) 

  • There are mailboxes for all faculty, staff, and TAs in this room. If an envelope is delivered for you, it will be distributed to this room by the front office.
  • If you are mailing out envelope-sized items, there are various baskets available for you to put the mail in. Staff will visit the room and collect anything to be mailed out.

Shipping (PAS 232)

  • Front office staff can assist you with shipping via courier (FedEx, UPS etc).
  • Packages are delivered to room 232 and front office staff will email you to notify you of the package received. You can pick it up from the front office Monday - Friday, between the hours of 8am -4:30pm.
  • Federal Express Form - Bring a completed copy of this form, along with the package to be shipped, to the Main Office. Please provide the seven digit UA account number to be charged.

Privacy Room (PAS 249)

  • The Physics Privacy Room is set aside for all department members who seek a safe and quiet place for any of these activities: nursing children, prayer, meditation, or simply reflection.

               Privacy Room Guidelines:

  1. Only one person (not counting children under 3) in the room at a time. Room cannot be reserved. Use is first come, first served basis.
  2. Forty-five minute maximum per use.
  3. The room is not a playroom for children of any age. A parent should always accompany a child while in the room.
  4. Eating, drinking, studying, sleeping, chanting or playing music are not allowed.
  5. Do not leave trash or personal items in the room.

Undergraduate Lounge (PAS 268)

  • Used by undergraduate students to study individually or in a group.

Graduate Lounge (PAS  345)

  • Used by graduate students to study and socialize.

Astro Lounge (PAS  443)

 

Business Office Team

cos-physics-bus@arizona.edu

Business Operations Manager

Mario Calderon (Math 112) - calderom@arizona.edu – (520) 621-4320

Transactions

Amy Bai (remote) - hybai@arizona.edu - (520) 621-2265

Tiffany Kohler (Math 119) – tjkohler@arizona.edu – (520) 621-2539

Meagan Laguna (Math 119) – mlaguna@arizona.edu – (520) 621-2459

Grants & Contracts

Shane Smith (PAS 270) – sss1@arizona.edu - (520) 621-2240

Sonia Vega (Math 117) – soniav@arizona.edu – (520) 621-1667

Pre-award

Lizette Romero (remote) - lizette@arizona.edu – (520) 621-2240

Human Resources

Recruitment request (if you want to hire someone that needs a UA Talent posting. Does not include the hiring of student workers and Grad Assistants), please start with our business office.  Department level hire starts with Mario Calderon (calderom@arizona.edu) and individual PI level hire starts with Shane Smith (sss1@arizona.edu).  They will confirm the funding sources, work with you on the position description etc.,  fill up the recruitment request to the HR team and get you connected with the HR team. 
 
Non-recruitment request: use the central HR email address: hr-cos@arizona.edu. This email will REPLACE contacting the individual HR Generalists/business team for HR tasks. 

Visa related requests go to Shane Smith sss1@arizona.edu, and copy hr-cos@arizona.edu
 
HR is working on the procedure in terms of the hiring of student workers and Graduate Assistants (for now, use hr-cos@arizona.edu). This will be updated as the new procedure is put in place. 
 
Designated Campus Colleague (DCC) 
Includes affiliates, associates, volunteers, and interns who contribute their time, services, and expertise to help the university accomplish its missions of teaching, research, and service. Complete the following worksheet and send it to hr-cos@arizona.edu. 
 
 
Physics Department Emergency Contact form 
 
 

UA Physics Website & Social Media

Follow the department on LinkedIn and Instagram.

  • The department website is located here: https://w3.physics.arizona.edu/. The department shares news, events, community engagement and support, as well as information about our graduate and undergraduate programs, alumni, research specialties and lists our full department staff list.
  • Melissa Walton and the communications committee also post regularly to our Instagram and LinkedIn. To submit news suggestions to the communications committee email physicsnews-submit@list.arizona.edu. 

Media Release forms

Lobby TV

  • Melissa Walton melissawalton@arizona.edu updates the Lobby TV each Sunday with the upcoming weeks events or announcements. Contact Melissa if you would like to submit anything to display on the lobby TV. Please send any flyers in landscape format to be more easily displayed on the lobby TV. 

Department Newsletter

This Week in Physics

  • The Department sends a department-wide email each week to share any upcoming events that are physics relevant including colloquiums, seminars and talks from associated departments (Steward Observatory, Theoretical Astrophysics Program, Lunar & Planetary Laboratory, Mathematics and Optical Sciences). 

Department Directory

  • The Department sends out a phone directory for all departmental members at the beginning of Spring and Fall Semesters.
  • Faculty, please review each semester for accuracy (including your titles, joint appointments, space, contact information and contact information for any of your staff, post docs or students).
  • Send any updates to Melissa Walton melissawalton@arizona.edu.

Email lists

Phys-allfaculty@list.arizona.edu – Physics Faculty, emeritus, joint 

Phys-allstaff@list.arizona.edu – Physics admin, building, IT, lab, classroom, research staff 

Phys-ugrads@list.arizona.edu – Physics Undergrads

Phys-grads@list.arizona.edu – Physics Graduate Students

Phys-amp-ms@list.arizona.edu - Physics AMP/MS Students

Phys-dept@list.arizona.edu - Full Department (Faculty, Staff, Students)

Departmental Events

Weekly (During Fall & Spring Semesters)Coffee/Tea Time

Monday • 10:15–11:15 AM • 

PAS 274; Tuesdays when Monday is a holiday

Weekly (During Fall & Spring Semesters)Physics Colloquium

Friday • 3:00–4:00 PM • 

PAS 201; Refreshments in PAS 236 at 2:30 PM

AugustWelcome EventFirst Friday of semester (replaces colloquium); Speaking portion: PAS 201; Food, games, social time
September/OctoberGeneral Social ActivityPlanned by Community Committee; Example: ice cream social + pickleball after colloquium
DecemberHoliday Open HouseLast day of Fall classes (Wednesday); Breakfast & lunch in PAS 274; Shufang’s presentation in PAS 236
February Fang Li-Zhi Lecture SeriesReplaces a colloquium in Spring Semester; talk in PAS 201 followed by food reception in PAS lobby
End of March/Early AprilGraduate Recruitment Week Graduate Recruitment
AprilSocial EventAnnual social event put on by committee
MayLucy Engel Undergraduate SymposiumThursday before finals; Undergrad talks, posters in lobby, food after talks
MayGraduation EventFriday after final exams; Certificates & awards in PAS 201; Catered food in lobby

Department Head (PAS 244) 

Shufang Su- shufang@arizona.edu – (520) 621-5540

Associate Department Head (PAS 371)

Koen Visscher – visscher@arizona.edu – (520) 621-4276

Director of Undergraduate Studies (PAS 451)

Charles Wolgemuth – wolg@arizona.edu – (520) 626-1622

Director of Graduate Studies (PAS 464)

Erich Varnes – varnes@arizona.edu – (520) 626-0217

As a new faculty member navigate to https://facultyaffairs.arizona.edu/new-faculty-resources to find resources, contacts and onboarding items. 

Pre-Award/Grant Support

The Proposal Support team can assist faculty in the development of their proposals, including:

  • Review and interpretation of sponsor guidelines;
  • Budget consultation and preparation;
  • Identify possible compliance issues;
  • Creating a proposal in the system of record at the University of Arizona;
  • Answer questions from the SPS Preaward team;
  • Create the submission application for the corresponding sponsor portal.

For other pre-award related questions, email Lizette Romero lizette@arizona.edu.

Proposal Development Services

Research Resources

Complete Compliance Training 

New Investigators’ Resources 

Faculty Websites and other Web Solutions 

  • Campus Web Services https://web.arizona.edu/website-solutions
  • Arizona Faculty Sites (Wordpress) a free, flexible, online platform for university related presence that meet branding, accessibility and mobile responsive needs. They are available to University of Arizona faculty who have an active Net ID and must be maintained by faculty or associated research group, and updated annually.

Annual Review and Faculty Portfolio

Department CAPE Committee handles the Annual Faculty Review. Instructions will be sent around March each year. 

Promotion and Tenure / Continuing Status information 

Department P&T Committee handles promotion cases.

IT Support (PAS 467 and 475)

24/7 Tech Help

To submit an IT service request use the ticketing system https://uarizona.service-now.com/sp?id=index

Mike Eklund (PAS 475) – eklund@arizona.edu - (520) 621-4275

Matthew Jones (PAS 467) - jonesm@arizona.edu - (520) 621-6794

Video & Voice Conferencing

  • Zoom: Log into arizona.zoom.us to set up your University Zoom account. When you log into the Zoom app, use the SSO option, arizona.zoom.us. This will take you to WebAuth for your NetID login.
  • Microsoft Teams: Secure collaboration application in Office 365. Includes audio and video conferencing among many other collaboration tools.

Collaboration / Storage

  • Microsoft Office 365: Word, Excel, and PowerPoint online, and storage in One Drive.  Log in at office.com with <netid>@arizona.edu, your password, and 2FA.  
  • Box: Online file storage with secure, managed access. Log into box.arizona.edu using netid.
  • Google Workspace: Docs, Sheets, and Slides online, and storage files in Drive.  Log in at google.arizona.edu with <netid>@arizona.edu, your password, and 2FA. 

Telephone Services

  • Zoom Phone: All faculty, staff, DCCs, and student workers with a University Zoom account also get an internal phone extension. Use the Phone tab in the Zoom app to call anyone else with an extension. 

Software 

Getting Started 

D2L (Brightspace) 

Syllabus

Faculty Learning Community (FLC) Program 

Library

Student Success & Support

Graduate Students 

The University of Arizona is implementing a new Travel & Expense system and updated purchasing card program beginning July 1, 2026.

Key Changes

Employee Responsibility

  • Employees will now submit their own expense reimbursements in the Travel & Expense system (Concur).

PCard Reconciliation

  • PCard transactions must be reconciled by the individual cardholder.

New Card Structure

  • The University will no longer use a single PCard for both travel and non-travel purchases.
  • Employees may have only ONE card type: 
    • Travel Card (for frequent travelers)
    • ProCard (for general purchasing, non-travel)

Recommendation

  • Frequent travelers → Travel Card
  • Non-travel purchasing needs → ProCard

Your Next Steps

Step 1 : Complete Required Training (Edge Learning) depending on what type of card you need.

AND 1 of the below:

Step 2: Download Training Completion Certificate

Step 3: Submit Card Request in Concur.

  • This training (Card Services Request) Walks you through how to complete a Card Request.
  • All card requests must be completed between May 13 – June 5.
  • Log into Concur and select “Request a Card” (see below how to access Concur)
    • Make sure you have your Default Account Number, Org Code, Campus Code, and your EDGE Learning University Card Training certificate of completion available to attach before starting your request.
    • For information about your Default Account Number, Org Code, Campus Code, please contact Mario Calderon: calderom@arizona.edu.

How to Access Concur

Using Concur 

Create Requests for new card

  • Request a new card
  • Submit a Travel Authorization (see instructions for Travel Authorization below)

Plan Travel

  • After receiving your Travel Card and approved Travel Authorization: 

Submit Expense Reports (Expense report training)

  • Navigate to UAccess
  • Travel & Expense
    • Log in with UA credentials
  • Select "Create Expense report"
  • A new window will open, in the drop down menu select:
    • Travel Expense Report 
    • Non-Travel Expense Report, or 
    • ProCard Statement Report 
  • Complete all required boxes and attach any supporting documentation
  • You will need a Default Account Number, Org Code, Campus Code (be sure that when you enter your code in the search function, that you change search type to "code" not "text").
  • For information about your Default Account Number, Org Code, Campus Code, please contact Mario Calderon: calderom@arizona.edu.
  • Create Report

Training Resources

Additional training materials are available here:
https://finance.arizona.edu/travel-and-expense/training

https://finance.arizona.edu/accounting/object-codes/expenditure

https://finance.arizona.edu/accounting/business-purpose

Travel Authorization (Required)

All University travel requires a Travel Authorization submitted before travel begins.

Why it’s required

  • Ensures coverage under University insurance
  • Confirms travel is pre-approved by funding sources
  • Required for reimbursement processing

Important Notes

Please email the Business Office at COS-PHYSICS-BUS@arizona.edu with any questions you may have.

24/7 Tech Support 

Arizona Mobile

  • Download the free University of Arizona Mobile app from the Apple App Store or Google Play for Campus Map, Phonebook, Athletics, Tours, Brightspace, and more.
  • Arizona Mobile

Campus Security 

Counseling Services

Dining options on campus

Disability Resource Center

Employee Campus Health

Facilities Management

Ombuds

  • The Ombuds Program provides an independent, neutral, confidential, and informal resource to help improve communication, strengthen collaboration, and manage conflicts. https://ombuds.arizona.edu/

Safe Cats

Title VI

Title IX

Transloc Cat Tran Locator

UA Campus Map